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How To Activate and Use Recipe Share

  • Updated

Available as an add-on component in: Agile | Aware | Analyzer | Multi-Outlet

 

Recipe Share enables centralized recipe creation and seamless sharing across multiple units. It ensures that updates—such as changes to costs, ingredients, allergens, nutrients, products, and recipes—are consistently communicated. This eliminates manual data entry duplication, saves time, and streamlines workflows.

How To Use Recipe Share

Licensing Overview

Recipe Share is designed for multi-outlet organizations. A multi-outlet subscription includes two licenses by default:

  • One for the corporate unit
  • One for a remote unit

Additional remote units require separate licenses to use Recipe Share. To add licenses, update your subscription in the Billing Portal.

 

Step 1: Activate Recipe Share for Units

  1. Click the Gear icon in the upper right corner.
  2. Select Manage Users & Units.
  3. Click Units.
    RecipeShare_GearIcon.png

  4. In the subscription pane on the right, view the count of active Recipe Share licenses.
    mceclip0.png

  5. Click the blue Edit button for each unit you want to activate.
    RecipeShare_Unit.png

  6. Check the Activate Recipe Share box.
    mceclip3.png

  7. Click the green Save button.

 

Step 2: Configure Recipe Share Options in the Receiving Unit

  1. Switch to the Receiving Unit.
  2. Click the Gear icon in the upper right corner.
  3. Select Setup, then click Options.
    options.png

  4. Scroll to the Recipe Share Options section.
    mceclip0.png

  5. Select the types of updates you want to receive for shared recipes.
    mceclip0.png

Note: These settings must be configured in the Receiving Unit.

 

Step 3: Create Recipe Share Rules in the Sending Unit

  1. Go to the Recipes Manager page.
  2. From the Tools drop-down menu, select Recipe Share.
    RecipeShare_Tools.png

  3. Click +New to create a new Recipe Share rule.
    mceclip1.png

  4. In the rule setup:
    • Select the Receiving Unit from the drop-down menu.
    • Choose to send ALL recipes or filter by Category.
      RecipeShare_Settings.png

  5. Click the green Save button.

You can create multiple rules per unit. For example, under “Commissary to Diner,” you might create separate rules for Entrees and Appetizers.

 

Step 4: Set Recipe Share Frequency

You can choose how often Recipe Share runs:

  • Manual: Start it manually.
  • On Save: Automatically run each time a recipe is saved.
  • Scheduled Batch: Run daily, weekly, or monthly at specific times (requires Scheduler add-on).

To configure frequency:

  1. Go to the Recipes Manager page.
  2. From the Tools drop-down menu, select Recipe Share.
    RecipeShare_Tools.png

  3. In the Recipe Share profiles list, click the green Recipe Share button to open the status pane.mceclip3.png

  4. Choose one of the following:
    • Click Share Now to run manually.
    • Enable Share on Save.
    • Purchase and configure the Scheduler for automated sharing.

RecipeShare_Frequency.png

 

You can learn more about the Scheduler in The Scheduler article.

 

Step 5: Review Results in Task Manager

After Recipe Share runs, click the blue Task Manager button to view results.

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For more details, refer to the Task Manager article.

 

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