Track and manage your liquor inventory and sales. This section will address alcoholic beverages such as whiskey, vodka, rums, and liquors such as cordials, brandies, and other items. Managing the inventory of alcoholic products is very similar to food, with these suggestions to make it easier for you.
How you set-up Liquor in Inventory and Recipes depends on how you track the sales. If you are not exporting a sales mix into CostGuard, then enter each drink as its own recipe. If you are using one PLU for all liquor drinks, then you will need to use the Customer Choice option, described below.
Whenever you see the word “Food Cost” mentally substitute “Beverage Cost” or “Pour Cost.”
Super Group and Groups: You have several options in this area. You can create a Super Group named Alcohol or Bar, and then a group named Liquor. Another Group option is by type such as gin, whiskey, and rums. A third option is Well, Call, and Top Shelf. Which setup you choose depends on how you want to track your usage. If your storeroom is set-up by liquor types, then use the name (gin, rum, etc) option. If you are more concerned with tracking usage, use the Well, Call, and Top Shelf Groups.
Packaging: the Pack Size is the specific bottle size (1 liter, 750 milliliters) and the Pack desc is bottle. The All of it packed in would be case, if you purchase multiple bottles by the case. Otherwise it would all by by bottle size, for example 750 ml.
In the example below you have 12 750 ml per case.
Drink Recipes: Create a recipe for each drink family such as martinis, margaritas, Collins, on the rocks. If you wish, you can copy the recipes to include the different alcohol, to create two recipes: one for gin martini, and one for vodka martini. You can go further if you wish, and create gin well martini, and gin call martini if you want that level of control.
Don't forget that liquid is floz.
Importing from your POS: If you are going to import sales information, be sure to create a drink for every PLU in your POS system.
One of the main complications with liquor is the number of inventory items multiplied by the drinks families’ means that a bar could have to have thousands of PLU numbers to match every possible drink/liquor combination. Since most bars have POS setup for well-call-top shelf configuration, use the Customer Choice option to create a menu that matches your sales mix. If your POS setup is very specific, for example “gin – well drinks” and “rum – well drinks” then you should use the Customer Choice Option to match that set-up.
Wine: If you sell wine by the bottle and the glass, enter the wine once as an Inventory Item. Click the Saleable Item box to open up a menu to sell the wine by the bottle. Include the bottle menu price in the correct field. Later, in Recipe, create a serving recipe for a glass of wine using the wine as an ingredient. It will need a different PLU from the bottled wine. As you enter in your Sales information by PLU, reciProfity will deplete the correct bottles sold, and glasses sold from Inventory for that item.