Unit Description is just that! A description of how you purchase an item.
It's totally optional. You can leave it blank or it can be the same as the pack size.
You can also use description to help with conversions for items you break down into smaller units like a loaf of bread or a pie with slices.
Sometimes descriptions can act as a shortcut to conversions.
You purchase 48 3 oz croissants . But you want to use them by the each in a recipe.
1. Change the description of 3 oz to ea:
2. And here it is in a recipe used by 1 ea:
In the future, when we add Inventory Management:
The description field appears on count sheets and on invoice receiving.
If you think it would be helpful for employees who are not familiar with how you count or receive items then this is a way to describe the item.
You can also use description to help with conversions.
Here are a few examples:
1. You purchase almonds in 5 lb bags all of it packed in a case.
If you leave the Unit Description field blank then the count sheet will display case/5 lb.
This means you can count by both boxes and 1 lb bags.
If you enter bag in the Unit Description field then on your count sheet it will appear as case/bag. It's as simple as that!
2. You purchase wine by the case in 750 ml bottles
If you enter bottle in the Unit description field it will appear as case/bottle on your count sheet. Otherwise it will appear as case/750 ml. If you understand that 750 ml refers to a bottle then no need to change the unit description!